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New ECRs

Find out how to make the most of your first few weeks as an ECR and discover useful guidance for starting your researcher role at Sussex.

We warmly welcome you into the researcher community here at Sussex and look forward to seeing you at future ECR events. We particularly hope you will join the Researcher Development-hosted Welcome event which you will be invited to in your first six months, as part of your wider community induction process.

Welcome Guide for ECRs

Researcher Development are very pleased to bring you an interactive Welcome Guide* for new ECRs joining the University.

Alongside general information about the University, the Welcome Booklet includes information about:

Researcher Development (formerly Research Staff Office) and other support services around the university
Support for your career development
Support for your research
Practical guides on factors such as policies, employment queries, term dates, insurance
Information on living in Brighton and relocating from overseas

The booklet also contains a helpful induction check list for new ECRs to complete in their first few days and in their new role.

*Note: the Welcome Guide is currently under review, and some content is out of date. However, it still contains valuable information for new starters. We encourage you to visit the University's webpages for all staff and other resources. We appreciate your patience as we work to transfer the guide's information into a more accessible format.

Checklist for New Researchers

Before you arrive... (Logistics)

Familiarise yourself with the Terms and Conditions of Employment
See the Welcome Guide* for more information
See the Sussex Digital Pack from Organisational Development.
If you are coming from abroad arrange any necessary visas and work permits
See the University's website for visa information guidance. You can check what you will need by . Make sure you leave plenty of time to arrange your visas
Sign and return your “the Staff Record of Acceptance form” to HR
Register any children with local childcare/schools
There is a nursery and pre-school on campus
Ensure you have the appropriate documents required for opening a UK bank account (if coming from abroad) and for renting property.

For banks you will need proof of your UK address and proof of income (e.g. last 3 months bank statements, previous payslips and University appointment letter)
For renting you will need proof of income and guarantor information
Check with banks and letting agents as to the specifics of the documentation you will need to provide

Arrange accommodation
Familiarise yourself with the Researcher Development's webpages, a hub of information and resources available for Sussex Researchers

On your first day at Sussex... (Essentials)

Familiarise yourself with the Campus Map.
Take your paperwork to Human Resources (room 338, Sussex House). You will need:
- Staff Record of Acceptance Form (if not returned in advance)
- P45 or P46 (if you do not have a P45)
- Completed Immigration, Asylum and Nationality form
- Passport and/or other forms of identification as specified in your appointment information.
Obtain your ITS username and password from IT Services in Shawcross building.
Login to to check your personal information. If required, you can apply for a staff paperless parking permit via , or visit the Transport webpages for more information.
Visit the Print Unit in York building to obtain your University Card.
Meet your supervisor and research group colleagues

In your first weeks... (Local induction)

Have a meeting with your supervisor/line manager to discuss your work objectives and career development goals: Guidance and templates to support your start of contract objective setting and career development discussion.
Meet your Head of Department and/or Head of School
Meet your departmental/school administrator
Meet the person with responsibility for research staff development within your school
Health and Safety induction from your building’s Health and Safety Coodinator
Meet your HR contact
Meet the ECR Rep(s) for your school
Familiarise yourself with key policies and guidance relating to your research, development and employment.
Familiarise yourself with Finance System information and policies.
Familiarise yourself with support and opportunities on offer to researchers through the Early Career Researchers Webpages.
Familiarise yourself with University Strategy and Governance.
You will be subscribed to the ECR Mailing List, which is used to communicate news, events and other information relevant to researchers and those involved in supporting researchers.

In your first few months... (Wider induction and community)

You will be invited to a University induction from Organisational Development for all new members of staff.
You will be invited to an ECR Welcome Lunch, hosted by the Researcher Development. This event will give you an opportunity to:

Meet other researchers that have also recently started at Sussex
Find out about the range of support on offer to ECRs across the university
Find out about opportunities to get involved in the wider university community
Identify some goals for your ongoing career development
Ask any questions you may have relating to your role or working at Sussex in general

Remember, if you have any questions or concerns about any aspect of your role as a ECR, the Researcher Development are here to help. Please contact us with your questions via researchstaffoffice@sussex.ac.uk. Discussions with the Researcher Development are treated in confidence.

Don't forget to arrange a start of contract discussion with your supervisor/manager

It is a University expectation that as part of their induction process, new members of research faculty should meet with their principal investigator/supervisor within the first month of the research contract to discuss and agree some initial research and career development objectives.

This process will help you to establish yourself quickly in your new role and to identify any training/development requirements to support you in your current role and future career aspirations.

Resources for ECRs

Welcome Event

Come to our next to meet other new researchers, find out about support and opportunities on offer, and ask any questions.

FAQ

Find answers to frequently asked questions by ECRs along with links to further information.

Practical Support

Find information and links to a range of practical support and resources.