The importance and benefit of good records management
Efficient management of records is necessary to support the University’s core functions of teaching and research, to comply with our legal and regulatory obligations, and to allow for effective governance.
Information is an important resource for the University and the implementation of goods records management practices is critical to the effective management and optimal use of University information.
Good records management:
- Helps the University to conduct its business and delivery teaching and research in an efficient, effective and accountable manner;
- Enables access to information, identifying what is relevant thereby supporting effective decision making;
- Ensures the University is compliant with its regulatory and legal obligations;
- Facilitates the effective performance of functions and activities across the University through awareness of processes, decisions and actions. It helps to identify the definitive version of records, a single version of the truth; and
- Preserves the corporate memory of the University and prevents loss of information.
Poor records management:
- Wastes time - staff time is wasted looking for information but good records management enables records to be found and retrieved quickly;
- Wastes resources – there is unnecessary waste of other resources, such as storage capacity for both electronic and paper records. Better records management facilities the better use of physical and server space; and
- Risks non-compliance with our regulatory requirements and our legal obligations and exposes the University to greater legal risk.
Last updated November 2021